OXFORD HAWKS HOCKEY CLUB
RULES
1.
Name. The club shall be called the Oxford Hawks Hockey Club. The Club shall operate as a section of the North Oxford Sports Club Ltd. and these rules shall be subject to the Memorandum and Articles of Association of the North Oxford Sports Club Ltd and the rules thereof.
Name. The club shall be called the Oxford Hawks Hockey Club. The Club shall operate as a section of the North Oxford Sports Club Ltd. and these rules shall be subject to the Memorandum and Articles of Association of the North Oxford Sports Club Ltd and the rules thereof.2.Objects. The objects of the club are to afford its members the facilities for playing hockey, the provision of club premises and the means of social intercourse and rational recreation.
Objects. The objects of the club are to afford its members the facilities for playing hockey, the provision of club premises and the means of social intercourse and rational recreation.3.Colours. The colours of the club shall be magenta and black. All members playing in matches must wear club shirts and club socks and black shorts/skirts.
Colours. The colours of the club shall be magenta and black. All members playing in matches must wear club shirts and club socks and black shorts/skirts.4.Rules of the Game. The rules of the game of hockey played by the club shall be those adopted from time to time by the English Hockey Association.
Rules of the Game. The rules of the game of hockey played by the club shall be those adopted from time to time by the English Hockey Association.5.Affiliation The club shall be affiliated to the Oxfordshire Hockey Association and shall at all times abide by the rules of the Association.
Affiliation The club shall be affiliated to the Oxfordshire Hockey Association and shall at all times abide by the rules of the Association.6.Patrons. The club shall be under the patronage of one Patron, one President and as many Honorary Vice-Presidents and Vice-Presidents as the Committee shall determine, all of whom shall be elected annually at the Annual General Meeting.
Patrons. The club shall be under the patronage of one Patron, one President and as many Honorary Vice-Presidents and Vice-Presidents as the Committee shall determine, all of whom shall be elected annually at the Annual General Meeting.7.Adult Membership. Membership shall be open to men and women over the age of 18 years and the club shall consist of playing members, student members and non-playing members.
Adult Membership. Membership shall be open to men and women over the age of 18 years and the club shall consist of playing members, student members and non-playing members.8.Junior Membership. Membership shall be open to boys and girls under the age of 18 years. A parent or sponsor must countersign the application form of a junior member. A junior member shall be entitled to use such facilities of the club as may be determined from time to time by the Committee.
Junior Membership. Membership shall be open to boys and girls under the age of 18 years. A parent or sponsor must countersign the application form of a junior member. A junior member shall be entitled to use such facilities of the club as may be determined from time to time by the Committee.A junior member may not without the written permission of the Honorary Secretary introduce any guest into the club premises. No junior member shall be entitled to attend general meetings of the club but may do so at the discretion of the Committee; if he does so attend he may not vote thereat nor shall his presence count towards any requisite quorum. A junior member wishing to be elected an adult member must follow the procedure laid down in Rule 10.9. Honorary Membership. A person may be elected an honorary member of the club. Such members shall be exempted from paying subscriptions but shall nevertheless be entitled to all the privileges of membership.
Honorary Membership. A person may be elected an honorary member of the club. Such members shall be exempted from paying subscriptions but shall nevertheless be entitled to all the privileges of membership.10.Election of Members. The election of members (including honorary members) shall be vested in the Committee. A candidate for membership receiving two adverse votes shall be excluded from membership. A candidate must be proposed and seconded by members of the club on a form to be provided by the Honorary Secretary. A member of the club must also be a member of the North Oxford Sports Club Ltd. and therefore his election to the club shall be subject to election to the North Oxford Sports Club Ltd. and to the Memorandum, Articles of Association and Rules thereof. The Committee may require a candidate for playing membership to demonstrate his playing ability before his name is submitted for election. The name and address of a candidate shall be prominently displayed in the club premises for at least two clear days before the day on which his name is submitted for election, during which time the candidate shall not be entitled to any of the privileges of membership. Upon election the member will be notified accordingly by the Honorary Secretary in writing and shall be supplied with a copy of these rules.
Election of Members. The election of members (including honorary members) shall be vested in the Committee. A candidate for membership receiving two adverse votes shall be excluded from membership. A candidate must be proposed and seconded by members of the club on a form to be provided by the Honorary Secretary. A member of the club must also be a member of the North Oxford Sports Club Ltd. and therefore his election to the club shall be subject to election to the North Oxford Sports Club Ltd. and to the Memorandum, Articles of Association and Rules thereof. The Committee may require a candidate for playing membership to demonstrate his playing ability before his name is submitted for election. The name and address of a candidate shall be prominently displayed in the club premises for at least two clear days before the day on which his name is submitted for election, during which time the candidate shall not be entitled to any of the privileges of membership. Upon election the member will be notified accordingly by the Honorary Secretary in writing and shall be supplied with a copy of these rules.11.Subscriptions. A Vice President's annual subscription and a member's annual subscription and game fees shall be such a sum as the members shall determine at the Annual General Meeting. All subscriptions shall become due on the 1st October in each year. A playing member's subscription shall be reduced by an amount (if any) determined at the Annual General Meeting if paid in full by 15th October in the same year. A member's annual subscription can be paid by way of two equal tranches due on the 1st October in each year and on the 1st January in the following year.
Subscriptions. A Vice President's annual subscription and a member's annual subscription and game fees shall be such a sum as the members shall determine at the Annual General Meeting. All subscriptions shall become due on the 1st October in each year. A playing member's subscription shall be reduced by an amount (if any) determined at the Annual General Meeting if paid in full by 15th October in the same year. A member's annual subscription can be paid by way of two equal tranches due on the 1st October in each year and on the 1st January in the following year.If any member's subscription remains unpaid by the 31st January in the following year the Committee shall have power to strike that member's name from the list of membership and he thereupon ceases to be a member. In special cases the Committee shall have power to remit the whole or part of a member's subscription.12.Resignation of Members. A member may resign from the club by informing the Honorary Secretary in writing of his intention to do so. If a resignation is received after the 1st October in any year the member shall remain liable for that year's subscription.
Resignation of Members. A member may resign from the club by informing the Honorary Secretary in writing of his intention to do so. If a resignation is received after the 1st October in any year the member shall remain liable for that year's subscription.13.Suspension and Expulsion of Members. The Committee shall have power to suspend for a period not exceeding 12 months or to expel any member (including the Patron, the President, an Honorary Vice-President or a Vice-President) who infringes any of these rules or any by-law or whose conduct, whether within the club premises or elsewhere, is in the opinion of the Committee injurious to the good name of the club or renders him unfit for membership.
Suspension and Expulsion of Members. The Committee shall have power to suspend for a period not exceeding 12 months or to expel any member (including the Patron, the President, an Honorary Vice-President or a Vice-President) who infringes any of these rules or any by-law or whose conduct, whether within the club premises or elsewhere, is in the opinion of the Committee injurious to the good name of the club or renders him unfit for membership.No member shall be suspended or expelled without first being summoned before the Committee and full opportunity afforded to him to advance a defence nor unless three-quarters of the Committee then present shall vote for his suspension or expulsion. The Committee shall have the power to exclude a member from the club premises pending the hearing of the case against him. A suspended member shall not be entitled to use the club premises nor attend any club meeting nor vote at any election nor hold any office during suspension, but he shall remain liable to pay his subscription.14.Temporary Playing Suspension. If a member is reported for a playing offence the Committee shall have the power automatically to suspend that member from playing or umpiring for such period as it thinks fit not exceeding ninety days.
Temporary Playing Suspension. If a member is reported for a playing offence the Committee shall have the power automatically to suspend that member from playing or umpiring for such period as it thinks fit not exceeding ninety days.15. Management of the Club. The management and control of the affairs of the club shall be vested in an elective committee (referred to in these rules as "the Committee"). The Committee shall consist of the following officers of the club together with four other adult members of the club: the Club Chairman, the two club captains (one for the men and one for the women), the team captains, two entertainment officers (one for the men and one for the women), the Honorary Secretary, the Ladies' Secretary, the Honorary Treasurer, the Honorary Fixture Secretaries (one for the men and one for the women) and the Colts' Representative. The Club Chairman shall be the chairman of the Committee. The Committee shall not consist of fewer than twelve members. Six members of the Committee (five where the Committee consists of twelve members) shall be deemed to form a quorum at any Committee meeting and the Chairman of the meeting shall have a casting vote thereat.
Management of the Club. The management and control of the affairs of the club shall be vested in an elective committee (referred to in these rules as "the Committee"). The Committee shall consist of the following officers of the club together with four other adult members of the club: the Club Chairman, the two club captains (one for the men and one for the women), the team captains, two entertainment officers (one for the men and one for the women), the Honorary Secretary, the Ladies' Secretary, the Honorary Treasurer, the Honorary Fixture Secretaries (one for the men and one for the women) and the Colts' Representative. The Club Chairman shall be the chairman of the Committee. The Committee shall not consist of fewer than twelve members. Six members of the Committee (five where the Committee consists of twelve members) shall be deemed to form a quorum at any Committee meeting and the Chairman of the meeting shall have a casting vote thereat.16.Sub-Committees. The Committee may from time to time appoint such sub-committees as it may deem necessary or expedient to assist it in the business of the club. All sub-committees shall conduct their business in accordance with directions from the Committee and shall periodically report their proceedings as directed by the Committee for ratification.
Sub-Committees. The Committee may from time to time appoint such sub-committees as it may deem necessary or expedient to assist it in the business of the club. All sub-committees shall conduct their business in accordance with directions from the Committee and shall periodically report their proceedings as directed by the Committee for ratification.All members of sub-committees shall automatically retire on the date on which the Annual General Meeting is held but shall be eligible for re-appointment by the Committee immediately following such Annual General Meeting.The quorum for any meeting of a sub-committee shall be decided at its first meeting after the Annual General Meeting in each year and the Club Chairman notified accordingly. The chairman of any meeting shall have a casting vote thereat. A list of sub-committees and their respective composition and functions shall be circulated to adult and honorary members of the club at the start of each season.17.By-laws. The Committee shall have power to make, alter or revoke such by-laws, as it may consider necessary for the good government and order of the club. All by-laws shall be exhibited on a notice-board in the club premises.
By-laws. The Committee shall have power to make, alter or revoke such by-laws, as it may consider necessary for the good government and order of the club. All by-laws shall be exhibited on a notice-board in the club premises.18.Election of Officers and the Committee. Officers of the club and all members of the Committee shall be in office from their election or appointment until the next Annual General Meeting when they shall automatically retire, but they may offer themselves for re-election. Officers and members of the Committee shall be elected by ballot at the Annual General Meeting. Nominations signed by not less than two members of the club must be received by the Honorary Secretary at least 7 days before the Annual General Meeting. If a vacancy occurs during its term of office, the Committee shall have power to appoint any member of the club to fill such vacancy for the remainder of that term.
Election of Officers and the Committee. Officers of the club and all members of the Committee shall be in office from their election or appointment until the next Annual General Meeting when they shall automatically retire, but they may offer themselves for re-election. Officers and members of the Committee shall be elected by ballot at the Annual General Meeting. Nominations signed by not less than two members of the club must be received by the Honorary Secretary at least 7 days before the Annual General Meeting. If a vacancy occurs during its term of office, the Committee shall have power to appoint any member of the club to fill such vacancy for the remainder of that term.19.Annual General Meeting. The Annual General Meeting shall be held on a date fixed by the Committee not later than the 15th July in each year (provided that not more than 15 months shall elapse between each meeting) for the purpose of receiving reports from the Honorary Treasurer and the men's and ladies' club captains in respect of the club's activities since the previous Annual General Meeting; receiving and, if thought fit, approving the club's accounts in respect of the preceding financial year; electing the Patron, the President, the Vice-Presidents, the Committee and officers of the club (including the Honorary Auditor); fixing the subscriptions and game fees; and for the transaction of the general business of the club. Adult members shall receive 14 days notice in writing of such meeting. No member, save with the consent of the chairman of the meeting, may bring any matter before the meeting unless he has given notice of motion in writing to the Honorary Secretary in respect of such matter at least 7 days prior to the meeting. An agenda of business shall be exhibited in the club premises for at least 6 days prior to the meeting.
Annual General Meeting. The Annual General Meeting shall be held on a date fixed by the Committee not later than the 15th July in each year (provided that not more than 15 months shall elapse between each meeting) for the purpose of receiving reports from the Honorary Treasurer and the men's and ladies' club captains in respect of the club's activities since the previous Annual General Meeting; receiving and, if thought fit, approving the club's accounts in respect of the preceding financial year; electing the Patron, the President, the Vice-Presidents, the Committee and officers of the club (including the Honorary Auditor); fixing the subscriptions and game fees; and for the transaction of the general business of the club. Adult members shall receive 14 days notice in writing of such meeting. No member, save with the consent of the chairman of the meeting, may bring any matter before the meeting unless he has given notice of motion in writing to the Honorary Secretary in respect of such matter at least 7 days prior to the meeting. An agenda of business shall be exhibited in the club premises for at least 6 days prior to the meeting.20.Special Meetings. A special general meeting shall be called by the Honorary Secretary within 28 days of receipt by him of a requisition from the Committee, or one signed by not less than 10 members of the club or one-fifth of the members entitled to attend and vote at a general meeting, whichever is the less. Adult members shall receive 14 days notice in writing of such meeting. The notice shall specify the purpose of such meeting and no other matter may be brought before such meeting.
Special Meetings. A special general meeting shall be called by the Honorary Secretary within 28 days of receipt by him of a requisition from the Committee, or one signed by not less than 10 members of the club or one-fifth of the members entitled to attend and vote at a general meeting, whichever is the less. Adult members shall receive 14 days notice in writing of such meeting. The notice shall specify the purpose of such meeting and no other matter may be brought before such meeting.21.Quorum and Voting at Meetings. A general meeting may proceed to business if 15 members are present within half an hour after the time fixed for the meeting; otherwise the meeting, if convened on the requisition of the members, shall be dissolved but, if convened by order of the Committee, it shall stand adjourned to the week following at the same time, save that the adjourned meeting may proceed to business whatever the number of members present. Each member present at a general meeting shall be entitled to one vote on each motion except the Chairman who shall have a casting vote only. If the Chairman considers that any particular motion may be prejudicial to the interest of playing members he may rule that non-playing members shall not be entitled to vote thereon.
Quorum and Voting at Meetings. A general meeting may proceed to business if 15 members are present within half an hour after the time fixed for the meeting; otherwise the meeting, if convened on the requisition of the members, shall be dissolved but, if convened by order of the Committee, it shall stand adjourned to the week following at the same time, save that the adjourned meeting may proceed to business whatever the number of members present. Each member present at a general meeting shall be entitled to one vote on each motion except the Chairman who shall have a casting vote only. If the Chairman considers that any particular motion may be prejudicial to the interest of playing members he may rule that non-playing members shall not be entitled to vote thereon.22.Visitors. Members may personally introduce guests provided that no person whose application for membership has been declined or who has been suspended or expelled from the club shall be introduced as a guest. Members must accompany visitors introduced by them during the period of their stay in the club premises.
Visitors. Members may personally introduce guests provided that no person whose application for membership has been declined or who has been suspended or expelled from the club shall be introduced as a guest. Members must accompany visitors introduced by them during the period of their stay in the club premises.23.Amendment of the Rules. These rules may be added to, altered or revoked by the members at the Annual General Meeting or at a special general meeting convened for that purpose. Any amendment to be carried shall require the votes of at least two-thirds of the members present at such meeting. No amendment may be made at the Annual General Meeting unless notice of motion in writing has been given to the Honorary Secretary at least 14 days prior to the meeting by the proposer of the amendment.
Amendment of the Rules. These rules may be added to, altered or revoked by the members at the Annual General Meeting or at a special general meeting convened for that purpose. Any amendment to be carried shall require the votes of at least two-thirds of the members present at such meeting. No amendment may be made at the Annual General Meeting unless notice of motion in writing has been given to the Honorary Secretary at least 14 days prior to the meeting by the proposer of the amendment.24.Interpretation. The reference in these rules to the masculine gender shall in all cases apply equally to the feminine gender. The phrase "in writing" shall include communication by means of electronic mail.
Interpretation. The reference in these rules to the masculine gender shall in all cases apply equally to the feminine gender. The phrase "in writing" shall include communication by means of electronic mail.25.Dissolution of the Club. A resolution seeking the dissolution of the club may be passed, and only passed, at a special general meeting on a requisition signed by not less than 30 members of the club or by one-fifth of the members entitled to attend and vote at a general meeting, whichever is the less. The Honorary Secretary shall call such a meeting within 28 days of receipt of the requisition. Adult members shall receive 21 days notice in writing of such meeting. If at the convened meeting the resolution seeking dissolution is carried by at least two-thirds of the members present at the meeting, the Committee shall thereupon, or on such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club. Any surplus assets, however, shall not be paid or distributed to the members of the club but will be given or transferred to some other voluntary or charitable organisation or entity having similar objects to the club or whose objects include the promotion of games or sports.
Dissolution of the Club. A resolution seeking the dissolution of the club may be passed, and only passed, at a special general meeting on a requisition signed by not less than 30 members of the club or by one-fifth of the members entitled to attend and vote at a general meeting, whichever is the less. The Honorary Secretary shall call such a meeting within 28 days of receipt of the requisition. Adult members shall receive 21 days notice in writing of such meeting. If at the convened meeting the resolution seeking dissolution is carried by at least two-thirds of the members present at the meeting, the Committee shall thereupon, or on such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club. Any surplus assets, however, shall not be paid or distributed to the members of the club but will be given or transferred to some other voluntary or charitable organisation or entity having similar objects to the club or whose objects include the promotion of games or sports.[June 2002]
